Finding and Replacing Text

You can use the Find & Replace pane to find words and phrases. You can also use tokens in the Find & Replace pane to find amounts, times, uses of defined terms, and more. As you find words and phrases, you can replace them with something else.

To learn about	Go to
Finding and replacing text generally	Finding and Replacing Text Generally
Finding numbers, amounts of money, and dates and times	Finding Numbers, Amounts of Money, and Dates and Times
Finding uses of defined terms	Finding Uses of Defined Terms

Finding and Replacing Text Generally

You can find all instances of words and phrases in your document. As you find words and phrases, you can replace them with something else. You can find and replace up to six words and phrases at a time.

To find text:

Choose Edit > Find > Find to show the Find & Replace pane.
Type the text you want to find in the Find field. As you type, a list of tokens appears below the Find field. You can use the tokens to find numbers, amounts of money, dates, and more; see Finding Numbers, Amounts of Money, and Dates and Times to learn how. You can also use tokens to find uses of defined terms; see Finding Uses of Defined Terms to learn more.
Press Return. The text for which you’ve searched becomes highlighted, and the number of search results appears on the right of the Find field. A new Find field and a new Replace field appear below the ones you used, and you can enter more text you want to find in the new Find field.
To limit search results, click the magnifying glass in the Find field, and then select Match Case or Whole Words.
- Match Case: When Match Case is selected, you search for the uppercase and lowercase letters you enter in the Find field exactly as you enter them. When Match Case is deselected, you can use uppercase and lowercase letters interchangeably in the Find field. For example, if you search for partner when Match Case is selected, you find partner but not Partner. If you search for partner when Match Case is deselected, you find both partner and Partner.
- Whole Words: When Whole Words is selected, you find only what you enter in the Find field. When Whole Words is deselected, you find text that contains what you enter in the Find field. For example, if you search for partner when Whole Words is selected, you find partner by itself, but not in words like partnership. If you search for partner when Whole Words is deselected, you find partner by itself and in words like partnership.
Click Previous or Next to go to the previous or next search result.
To remove a Find field and the Replace field next to it, click the Remove button (×) to the right of the Replace field.
When you’re finished searching, click Done.

To replace text:

Choose Edit > Find > Find to show the Find & Replace pane.
Enter the text you want to replace in the Find field, and enter the replacement text in the Replace field next to the Find field.
Click the buttons below the Replace field to replace text.
- Replace All: Click to replace every occurrence of the text in the Find field with the text in the Replace field.
- Replace: Click to replace the highlighted occurrence of the text in the Find field with the text in the Replace field, and then immediately go to the next occurrence.
When you’re finished replacing text, click Done.

In addition to words and phrases, you can find amounts of money, dates and times, and more; see Finding Numbers, Amounts of Money, and Dates and Times to learn how. You can also find uses of defined terms; see Finding Uses of Defined Terms to learn more.

Finding Numbers, Amounts of Money, and Dates and Times

You can use tokens in the Find field to find numbers, amounts of money, dates, and more. You can insert tokens in the Find field by using the Find pop‑up menu or by using the menu that appears when you type text in the Find field.

Here are ways to insert tokens in the Find field:

Click the magnifying glass in the Find field, and then choose a token from the Find pop‑up menu.
Start typing the token you want to insert in the Find field, and then choose it from the menu that appears below the Find field.

Here are tokens you can use to find numbers, amounts of money, and dates and times:

Use this token	To find this	For example
number	Digits, comma-separated numbers, decimals, percentages, and numbers in word form	1 1.0 one 50% fifty percent fifty per cent fifty per centum 10,000,000 10 million ten million 1st first 58th fifty-eighth
money	Amounts of money denominated in the currencies listed in Finding Amounts of Money	$100 one hundred euros 100 zł 100 ringgits
duration	Durations formatted in common ways	one (1) business day tenth Business Day 15 consecutive Trading Days thirty (30) consecutive calendar days 181st day four consecutive Fiscal Quarters
date	Dates formatted in common ways	August 30, 2010 30 Aug 2010 30th of August 1st day of January
time of day	Times of day formatted in common ways	9:30AM 9:30 a.m. 9:30am 9:30 12:00 noon 5:00p.m. 5:00 pm 5:00 5 PM 12:00 midnight
unit of time	Commonly used measures of time	seconds minutes hours days weeks months quarters years anniversary
word	Any word	—

You can use number, word, and the other tokens together with text to find a variety of phrases. Here are examples:

When you search for this	You can find phrases like this
number shares	1,000 shares 10 million shares ten million shares
word stock	A Stock B Stock Common Stock Preferred Stock
number to number	4.25 to 1.00 3.0 to 1.0 one to one
number (number)	ten (10) fifty percent (50%) one hundred (100,000)
money (money)	ten million dollars ($10,000,000) fifty pounds sterling (£50.00) one million euros (¥10,000,000,000)

In addition to amounts, times, and so on, you can use tokens to find uses of defined terms. To learn how, see Finding Uses of Defined Terms.

To learn about finding text generally, see Finding and Replacing Text Generally.

Finding Uses of Defined Terms

You can use tokens in the Find field to find uses of defined terms. When you search for a defined term token, you find both singular and plural uses of the defined term represented by the token.

To find all uses of a defined term:

Choose Edit > Find > Find to show the Find & Replace pane.
Do any of the following:
- Click the magnifying glass in the Find field, choose Defined Term Uses, and then choose a defined term from the submenu.
- Start typing the defined term you want to find in the Find field, and then choose a defined term token from the menu that appears below the Find field.
Press Return.

You can also use the Defined Terms Navigator to find uses of defined terms. To learn how, see Finding Defined Terms.

To learn more about defined terms, see Working with Defined Terms.

In addition to uses of defined terms, you can use tokens to find numbers, amounts of money, dates, and more. To learn how, see Finding Numbers, Amounts of Money, and Dates and Times.

To learn about finding text generally, see Finding and Replacing Text Generally.