Finding and Replacing Text

You can use the Find & Replace pane to find words and phrases. You can also use tokens in the Find & Replace pane to find amounts, times, uses of defined terms, and more. As you find words and phrases, you can replace them with something else.

To learn about Go to
Finding and replacing text generally Finding and Replacing Text Generally
Finding numbers, amounts of money, and dates and times Finding Numbers, Amounts of Money, and Dates and Times
Finding uses of defined terms Finding Uses of Defined Terms

Finding and Replacing Text Generally

You can find all instances of words and phrases in your document. As you find words and phrases, you can replace them with something else. You can find and replace up to six words and phrases at a time.

To find text:
  1. Choose Edit > Find > Find to show the Find & Replace pane.

  2. Type the text you want to find in the Find field. As you type, a list of tokens appears below the Find field. You can use the tokens to find numbers, amounts of money, dates, and more; see Finding Numbers, Amounts of Money, and Dates and Times to learn how. You can also use tokens to find uses of defined terms; see Finding Uses of Defined Terms to learn more.

  3. Press Return. The text for which you’ve searched becomes highlighted, and the number of search results appears on the right of the Find field. A new Find field and a new Replace field appear below the ones you used, and you can enter more text you want to find in the new Find field.

    To limit search results, click the magnifying glass in the Find field, and then select Match Case or Whole Words.

    • Match Case: When Match Case is selected, you search for the uppercase and lowercase letters you enter in the Find field exactly as you enter them. When Match Case is deselected, you can use uppercase and lowercase letters interchangeably in the Find field. For example, if you search for partner when Match Case is selected, you find partner but not Partner. If you search for partner when Match Case is deselected, you find both partner and Partner.

    • Whole Words: When Whole Words is selected, you find only what you enter in the Find field. When Whole Words is deselected, you find text that contains what you enter in the Find field. For example, if you search for partner when Whole Words is selected, you find partner by itself, but not in words like partnership. If you search for partner when Whole Words is deselected, you find partner by itself and in words like partnership.

  4. Click Previous or Next to go to the previous or next search result.

  5. To remove a Find field and the Replace field next to it, click the Remove button (×) to the right of the Replace field.

  6. When you’re finished searching, click Done.

To replace text:
  1. Choose Edit > Find > Find to show the Find & Replace pane.

  2. Enter the text you want to replace in the Find field, and enter the replacement text in the Replace field next to the Find field.

  3. Click the buttons below the Replace field to replace text.

    • Replace All: Click to replace every occurrence of the text in the Find field with the text in the Replace field.

    • Replace: Click to replace the highlighted occurrence of the text in the Find field with the text in the Replace field, and then immediately go to the next occurrence.

  4. When you’re finished replacing text, click Done.

In addition to words and phrases, you can find amounts of money, dates and times, and more; see Finding Numbers, Amounts of Money, and Dates and Times to learn how. You can also find uses of defined terms; see Finding Uses of Defined Terms to learn more.

Finding Numbers, Amounts of Money, and Dates and Times

You can use tokens in the Find field to find numbers, amounts of money, dates, and more. You can insert tokens in the Find field by using the Find pop‑up menu or by using the menu that appears when you type text in the Find field.

Here are ways to insert tokens in the Find field:
  • Click the magnifying glass in the Find field, and then choose a token from the Find pop‑up menu.

  • Start typing the token you want to insert in the Find field, and then choose it from the menu that appears below the Find field.

Here are tokens you can use to find numbers, amounts of money, and dates and times:

Use this token To find this For example

number

Digits, comma-separated numbers, decimals, percentages, and numbers in word form

1

1.0

one

50%

fifty percent

fifty per cent

fifty per centum

10,000,000

10 million

ten million

1st

first

58th

fifty-eighth

money

Amounts of money denominated in the currencies listed in Finding Amounts of Money

$100

one hundred euros

100 zł

100 ringgits

duration

Durations formatted in common ways

one (1) business day

tenth Business Day

15 consecutive Trading Days

thirty (30) consecutive calendar days

181st day

four consecutive Fiscal Quarters

date

Dates formatted in common ways

August 30, 2010

30 August 2010

30th of August

1st day of January

time of day

Times of day formatted in common ways

9:30AM

9:30 a.m.

9:30am

9:30

12:00 noon

5:00p.m.

5:00 pm

5:00

5 PM

12:00 midnight

unit of time

Commonly used measures of time

seconds

minutes

hours

days

weeks

months

quarters

years

anniversary

word

Any word

You can use number, word, and the other tokens together with text to find a variety of phrases. Here are examples:

When you search for this You can find phrases like this

number shares

1,000 shares

10 million shares

ten million shares

word stock

A Stock

B Stock

Common Stock

Preferred Stock

number to number

4.25 to 1.00

3.0 to 1.0

one to one

number (number)

ten (10)

fifty percent (50%)

one hundred (100,000)

money (money)

ten million dollars ($10,000,000)

fifty pounds sterling (£50.00)

one million euros (¥10,000,000,000)

In addition to amounts, times, and so on, you can use tokens to find uses of defined terms. To learn how, see Finding Uses of Defined Terms.

To learn about finding text generally, see Finding and Replacing Text Generally.

Finding Uses of Defined Terms

You can use tokens in the Find field to find uses of defined terms. When you search for a defined term token, you find both singular and plural uses of the defined term represented by the token.

To find all uses of a defined term:
  1. Choose Edit > Find > Find to show the Find & Replace pane.

  2. Do any of the following:

    • Click the magnifying glass in the Find field, choose Defined Term Uses, and then choose a defined term from the submenu.

    • Start typing the defined term you want to find in the Find field, and then choose a defined term token from the menu that appears below the Find field.

  3. Press Return.

You can also use the Defined Terms Navigator to find uses of defined terms. To learn how, see Finding Defined Terms.

To learn more about defined terms, see Working with Defined Terms.

In addition to uses of defined terms, you can use tokens to find numbers, amounts of money, dates, and more. To learn how, see Finding Numbers, Amounts of Money, and Dates and Times.

To learn about finding text generally, see Finding and Replacing Text Generally.