Checking for Drafting Errors

The Proofreader checks for the following kinds of drafting errors:

Kind of drafting error For more information, see
Miscapitalized defined terms, duplicate defined terms, and capitalized words and phrases that are not uses of a defined term Working with Defined Terms
Invalid cross-references Using Cross-References
Invalid ancillary references Using Ancillary References

The Proofreader ignores some errors by default. To choose the kinds of errors that the Proofreader ignores, choose Edit > Proofreading > Proofreading Preferences, click General, and then use the controls in the General pane of Proofreading Preferences.

  • Adjacent uses of defined terms: When the Proofreader checks for capitalized words and phrases that are not uses of a defined term, it ignores adjacent uses of defined terms. To make the Proofreader find adjacent uses of defined terms, deselect the “Ignore adjacent uses of defined terms” checkbox.

  • Duplicate defined terms: The Proofreader ignores pairs of singular and plural duplicate defined terms (for example, Affiliate and Affiliates) that appear in the same paragraph. To make the Proofreader find these items, deselect the “Ignore singular and plural duplicates in the same paragraph” checkbox.

  • Miscapitalized defined terms: The Proofreader finds only miscapitalized defined terms that have a mix of uppercase and lowercase letters. For example, if Material Contract is a defined term, then the Proofreader finds material Contract, but not material contract. To make the Proofreader find all miscapitalized defined terms, use the Miscapitalized Defined Terms controls.

As you work on your document, you may want the Proofreader to ignore some kinds of capitalized words and phrases when it checks for those that are not uses of a defined term.

To make the Proofreader ignore capitalized words and phrases:
  • Choose Edit > Proofreading > Proofreading Preferences, click Ignored Phrases, and then select the kinds of capitalized words and phrases you want the Proofreader to ignore.

The Proofreader always ignores the following kinds of capitalized words and phrases when it checks for those that are not uses of a defined term:

  • Document title: The Proofreader ignores the document title. To learn about the document title, see Working with the Document Title.

  • Alphanumeric codes: The Proofreader ignores alphanumeric codes (such as B26354).

  • Capitalized words at the beginnings of sentences: The Proofreader ignores capitalized words that appear only at the beginnings of sentences. In addition, the Proofreader ignores words commonly used to begin sentences (such as The, Each, and Notwithstanding) when they appear at the beginnings of sentences, even if they also appear elsewhere.

  • Currencies: The Proofreader ignores currencies (such as US Dollars, USD, Euros, and EUR). To learn about the currencies Contract Tools detects, see Finding Amounts of Money.

  • Numbers: The Proofreader ignores numbers (such as One, One Hundred Million, and First).

  • Provision titles: The Proofreader ignores provision titles. To learn about provision titles, see Adding Titles to Provisions.

  • Singular and plural forms of defined terms: You may use singular defined terms in their plural forms, and plural defined terms in their singular forms (for example, you may define Subsidiary but use Subsidiaries). The Proofreader ignores singular and plural forms of defined terms. To learn about defined terms, see Working with Defined Terms.

  • Signature blocks: The Proofreader ignores text in signature blocks. To learn about signature blocks, see Working with Signature Blocks.

Drafting errors have yellow underlining. To hide this underlining, choose Edit > Proofreading > Hide Drafting Error Underlining.

To learn more about a drafting error, Control‑click the drafting error, and then choose “Show Drafting Error in Navigator” from the shortcut menu. You can also use the shortcut menu to ignore drafting errors. To learn about additional ways to manage drafting errors, including how to restore drafting errors you ignore, see Managing Drafting Errors.