Using Numbered Lists

You can use numbered lists to enumerate items within provisions. You can also use numbered lists to number items in part of your document different from the way provisions are numbered in the rest of your document. See Numbering Provisions to learn more about provision numbering.

To learn about Go to
Adding and removing numbered lists and list items Creating and Working with Numbered Lists
Adjusting the appearance of numbered lists Formatting Numbered Lists
Using numbered lists and provisions to create complex language Using Numbered Lists and Provisions Together

You can cross-reference items in a numbered list as you would cross-reference provisions and other items. To learn more about cross-references, see Using Cross-References.

Creating and Working with Numbered Lists

You can add and delete numbered lists.

To create a numbered list:

  • Position the insertion point where you want the list to begin, and then do any of the following:

    • Click the Numbered List button in the toolbar.

    • Choose Insert > Numbered List.

    • Press Command‑L.

    A numbered list with one list item appears.

Here are ways to end a numbered list:

  • To end a numbered list as you’re typing it, press Return twice.

  • To end a numbered list before its current end point, position the insertion point within the last item in the numbered list you want to end, and then choose Format > Numbered List > End Numbered List or press Command‑K.

You can press Command‑Option‑K to end either a numbered list or a proviso list, whichever is selected. See Using Proviso Lists to learn more about proviso lists.

To delete a numbered list:

  • Position the insertion point within the numbered list you want to delete, and then choose Format > Numbered List > Delete Numbered List.

Here are ways to work with list items:

  • To add a list item, position the insertion point within a numbered list, and then choose Format > Numbered List > Add List Item or press Return.

  • To add a list item before the one you’re working with, position the insertion point within a list item, and then choose Insert > Item Before or press Command–Option–Up Arrow.

  • To add a list item after the one you’re working with, position the insertion point within a list item, and then choose Insert > Item After or press Command–Option–Down Arrow.

  • To delete a list item, position the insertion point within the list item you want to delete, and then choose Format > Numbered List > Delete List Item.

  • To move a list item before the preceding one, position the insertion point within the list item you want to move, and then choose Format > Move Before Preceding Item or press Command–Option–Control–Up Arrow.

  • To move a list item after the following one, position the insertion point within the list item you want to move, and then choose Format > Move After Following Item or press Command–Option–Control–Down Arrow.

  • To merge list items together, select the list items you want to merge, and then choose Format > Merge or press Control‑M.

You can also format the appearance of a numbered list; see Formatting Numbered Lists to learn how.

Formatting Numbered Lists

You can format a numbered list by using the controls in the Numbered List inspector. Before you format a numbered list, you must position the insertion point within the numbered list you want to format.

To adjust the appearance of a numbered list:

  1. Click Inspector in the toolbar, and then click the Numbered List button at the top of the inspector window.

  2. Use the controls in the Numbered List inspector.

    • Number Style: Use the Number Style pop‑up menu to choose how items in a numbered list are numbered (for example, 1 2 3 4 or A B C D).

    • Punctuation: Use the Punctuation pop‑up menu to choose how list numbers are punctuated (for example, 1. 2. 3. 4. or (1) (2) (3) (4)).

    • Indent: Select the Indent checkbox to make a numbered list indented in the same way that provisions are indented throughout your document. See Formatting Overall Text Appearance to learn how to set indents. Deselect this checkbox to make a numbered list an inline list.

    • Edit Numbered List: Use the Action pop‑up menu to add list items, end a numbered list, and do other numbered list actions.

Using Numbered Lists and Provisions Together

You can use numbered lists together with provisions to create complex language. For example, you can use numbered lists and provisions to do the following:

  1. Begin a provision.

  2. Add clauses to the provision with increased indentation.

  3. Add text, a proviso list, or other content to the end of the provision without increased indentation.

To do this:

  1. Create a provision and add text to it.

  2. Create a numbered list and add text to it.

  3. In the Numbered List inspector, select Indent to make list items in the numbered list indented.

  4. Use the Right Arrow key to set the insertion point after the numbered list, and and then begin typing to add text to the end of the provision.

See Editing Provisions to learn how to create a provision. See Converting Provisions to Numbered Lists to learn how to replace provisions with a numbered list.